Vanguard Screening Solutions (“Vanguard” or “the company”), as a leading Background Screening and Due Diligence services provider, is aware of the need to keep the personal data of its stakeholders (e.g., current and former employees, applicants, contractors, clients and clients’ employees and applicants) private and secured and is to be used solely for legitimate purposes.
Our goal is to demonstrate our commitment to compliance with business, legal and regulatory requirements pertinent to the Data Privacy Act of 2012 (DPA), cooperating fully with the National Privacy Commission (NPC), and protecting the right to privacy of our stakeholders. We value your privacy as much as we value ours. We are aware that personal data comprises one’s identity and in this modern times, personal and sensitive information’s confidentiality is of utmost importance.
Please note that the terms “personal data” and “information” are used interchangeably. When we talk about “personal data,” the term includes the concepts of personal information, sensitive personal information, and privileged information. The first two are typically used to distinctively identify you. For their exact definitions, you may refer to the DPA.
This policy will apply in all locations where we operate, to all forms of information, and to all systems used to collect, store, process, or transfer information.
Access to Information
Your personal information is accessed and used by Vanguard personnel who have legitimate interest in it for the purpose of carrying out their mandated duties for the company. We use and share your information as permitted or required by law and Vanguard’s normal business operations including a variety of administrative, historical, and statistical purposes.
We shall implement acceptable and appropriate organizational, physical, and technical security measures for the protection of personal data which we collected, and demonstrate our commitment to implementing best practices for managing information security by achieving and maintaining certification for compliance with the ISO 27001:2013 (Information Security Management System) Standard.
These steps of protection shall aim to maintain the availability, integrity, and confidentiality of personal data against accidental or unlawful destruction, alteration, and disclosure as well as unlawful processing.
Your personal data will only be accessed by our authorized personnel/ personal data processor who hold such information under strict confidentiality. We shall restrict access to information to anyone who wants to obtain such data without justifiable reason.
Any incident of security breach about said personal data which comes to our knowledge will immediately be acted upon as the law mandated. Vanguard will take the necessary steps to address said breach and mitigate its negative effects. If there is a strong belief that an incident affects your personal data, Vanguard will notify you of such incident in an appropriate manner.
Vanguard personnel shall operate and hold personal data under strict confidentiality.
Right to Privacy
As provided by the Act, you may object to the processing of your personal data, request to access your personal information, and/or have it corrected, erased, or blocked on reasonable grounds. For the details of your rights as data subject, you can get in touch with our Data Privacy Officer at contact details below or at the NPC at https://privacy.gov.ph. Vanguard will take note of your request and shall reserve the right to deal with the matter in accordance with the law.
Right to Damages
The data subject shall be indemnified for any damages sustained due to such inaccurate, incomplete, outdated, false, unlawfully obtained or unauthorized use of personal data, taking into account any violation of his or her rights and freedoms as data subject.
For your concerns regarding your privacy rights, or any matter regarding Data Privacy Act of 2012, you may contact our Data Protection Officer through the following details: